NYC Car Club
Thank you for joining NYC Car Club. We are here for the cars, the people, and the community around them. To keep events safe, respectful, and enjoyable for everyone, all attendees, drivers, passengers, volunteers, photographers, vendors, sponsors, and guests agree to the following Event Terms and Conditions, Photo Release, and Liability Waiver.
By registering for, attending, participating in, volunteering at, displaying a vehicle at, photographing, filming, sponsoring, vending, or otherwise taking part in an NYC Car Club event, you agree to these terms.
NYC Car Club events may include cars and coffee gatherings, curated parking displays, private events, public events, rallies, drives, educational programs, youth programs, sponsor activations, photography sessions, venue collaborations, and other automotive community activities.
Participation is voluntary. You are responsible for your own conduct, your guests, your vehicle, and any personal property you bring to an event.
NYC Car Club may refuse entry, remove any person, deny future participation, or cancel a registration at any time if we believe someone is acting unsafely, disrespectfully, illegally, or against the spirit of the event.
All participants agree to act safely and respectfully.
You agree that you will not:
Be cool. Respect the cars, the people, the venue, and the neighborhood.
If you bring, display, operate, or park a vehicle at an NYC Car Club event, you represent that:
NYC Car Club does not inspect vehicles and is not responsible for determining whether a vehicle is safe, legal, insured, or roadworthy.
You are solely responsible for any ticket, citation, tow, impound, damage, injury, claim, or loss connected to your vehicle or driving.
Parking may be limited, curated, assigned, or first come first served, depending on the event. Registering for an event does not guarantee parking unless NYC Car Club confirms that parking is included.
NYC Car Club, venues, sponsors, municipalities, parking operators, and event partners are not responsible for parking tickets, towing, vehicle damage, theft, vandalism, weather damage, or any loss involving your vehicle or property.
You park and display your vehicle at your own risk.
Automotive events involve risks. These risks may include, but are not limited to:
By attending or participating, you understand and voluntarily accept these risks.
To the fullest extent permitted by law, you release NYC Car Club, its directors, officers, members, volunteers, staff, agents, representatives, sponsors, vendors, venues, property owners, event partners, photographers, contractors, and affiliates from claims, demands, damages, liabilities, costs, expenses, injuries, losses, or causes of action arising out of or related to your attendance, participation, vehicle, guests, property, conduct, or presence at an NYC Car Club event.
This release applies to claims involving personal injury, property damage, vehicle damage, theft, loss, emotional distress, media use, or other event-related matters, except where such release is not permitted by law.
Nothing in this document is intended to waive rights that cannot legally be waived.
You agree to defend, indemnify, and hold harmless NYC Car Club, its directors, officers, members, volunteers, staff, agents, representatives, sponsors, vendors, venues, property owners, event partners, photographers, contractors, and affiliates from any claim, demand, liability, damage, cost, or expense, including reasonable attorney's fees, arising out of or related to:
If you are injured or need medical attention during an event, NYC Car Club may contact emergency services or seek reasonable assistance for you. You are responsible for any medical, ambulance, hospital, or related costs.
NYC Car Club does not provide medical insurance for participants, attendees, volunteers, drivers, passengers, vendors, sponsors, or guests.
NYC Car Club events may be photographed, filmed, livestreamed, recorded, or otherwise documented by NYC Car Club, attendees, photographers, videographers, sponsors, venues, media, or the public.
By attending or participating in an NYC Car Club event, you grant NYC Car Club permission to photograph, film, record, use, reproduce, publish, display, edit, distribute, and share your name, image, likeness, voice, vehicle, and event participation in connection with NYC Car Club activities.
This permission includes use in:
You understand that NYC Car Club may use this material without additional approval, review, or compensation.
If you do not want to be featured in NYC Car Club-controlled media, please contact us at [email protected] before the event or speak with event staff on site. We will make reasonable efforts to honor requests for future use of media controlled by NYC Car Club.
NYC Car Club cannot control photography, video, livestreams, posts, or media created by attendees, photographers, venues, sponsors, press, neighbors, spectators, or other third parties.
Vehicles at NYC Car Club events may be photographed or filmed. By displaying or bringing a vehicle, you understand that the vehicle may appear in photos, videos, social media, event recaps, press, sponsor materials, or promotional content.
NYC Car Club will not publish sensitive vehicle information such as VINs, insurance documents, registration documents, or private ownership records.
Unauthorized drones are not allowed at NYC Car Club events.
No attendee, participant, spectator, photographer, videographer, vendor, sponsor, or third party may launch, operate, land, or fly a drone at or near an NYC Car Club event without prior written approval from NYC Car Club.
Drone use may only be permitted when operated by an approved vendor or operator who has provided NYC Car Club with appropriate insurance, required permits or authorizations, and proof of compliance with all applicable federal, state, local, venue, and event rules.
NYC Car Club may require any unauthorized drone operator to stop flying immediately and leave the event area. NYC Car Club is not responsible for any injury, damage, privacy issue, citation, fine, enforcement action, or other claim caused by unauthorized drone activity.
Any approved drone operation must be conducted safely, respectfully, and in a way that does not interfere with vehicles, pedestrians, emergency access, neighboring properties, venue operations, or the enjoyment of the event.
Anyone under 18 must attend with a parent or legal guardian unless NYC Car Club has approved a specific youth program process.
A parent or legal guardian must sign or approve participation, media release, and waiver terms for any minor who participates in an NYC Car Club event or program.
Parents and guardians are responsible for supervising minors at all times unless a specific program states otherwise in writing.
For youth-focused automotive, education, restoration, design, volunteer, or community programs, NYC Car Club may require additional forms, including parent or guardian consent, emergency contact information, medical information, pickup authorization, code of conduct, and program-specific waivers.
Youth participants may not operate vehicles, tools, lifts, equipment, or machinery unless expressly permitted by the program rules, supervised by authorized personnel, and allowed by law.
If pets are allowed at an event, they must be leashed, controlled, and supervised at all times. You are responsible for your pet's behavior, cleanup, and any injury or damage caused by your pet.
NYC Car Club may ask that a pet be removed from an event if the pet is disruptive, unsafe, uncontrolled, or not permitted by the venue.
Service animals are welcome where required by law.
Do not drive impaired. Participants may not operate a vehicle while under the influence of alcohol, cannabis, drugs, medication, or any substance that could affect safe driving.
NYC Car Club may remove or refuse participation to anyone who appears impaired or unsafe.
Some events may include sponsors, vendors, venues, photographers, ticketing platforms, registration platforms, payment processors, or other third parties.
Those third parties may have their own rules, waivers, privacy policies, refund policies, and terms. NYC Car Club is not responsible for third-party acts, omissions, products, services, websites, payments, platforms, or policies.
NYC Car Club may change, postpone, relocate, limit, or cancel an event at any time due to weather, safety, permitting, venue requirements, community concerns, low registration, operational needs, or other circumstances.
Unless otherwise stated for a specific event, registrations, donations, tickets, vendor fees, and sponsorships may be non-refundable.
Information collected through event registration, donations, emails, forms, and other club activities is handled according to the NYC Car Club Privacy Policy.
Please review our Privacy Policy at nyccarclub.org/privacy or contact [email protected] with privacy questions.
NYC Car Club wants our events to be welcoming and accessible. If you need a reasonable accommodation, please contact us before the event at [email protected] so we can do our best to help.
Some venues, streets, sidewalks, parking areas, historic buildings, or public spaces may have limitations outside NYC Car Club's control.
These terms are governed by the laws of the State of New York, without regard to conflict of law rules.
Any dispute arising from or related to an NYC Car Club event shall be handled in the appropriate state or federal courts located in New York, unless otherwise required by law.
If any part of these terms is found to be invalid, unlawful, or unenforceable, the rest of the terms will remain in effect to the fullest extent permitted by law.
By registering for, attending, participating in, volunteering at, displaying a vehicle at, photographing, filming, sponsoring, vending, or otherwise taking part in an NYC Car Club event, I confirm that:
I am the parent or legal guardian of a minor. I have read and understood these terms. I consent to the minor's participation and agree to the terms, release, waiver, and media permission on behalf of the minor to the fullest extent permitted by law.
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